Fifth International Congress on Advanced Electromagnetic Materials in Microwaves and Optics
For Grantees

Information for grantees.

The deadline for grantees to submit their reimbursement claims with receipts is 7th November 2011 !

After attending the Congress, please, submit a short list of your expenditures (in euro) and ORIGINAL receipts for your travel (e.g. tickets, visa fees etc.), accommodation (hotel) and other relevant payments. Please, also include boarding passes. The grant may cover the hotel breakfast only if it is included and is not separable from the total room price. In exceptional cases meal subsistence up to 20 euros per day may be acceptable but we do not guarantee reimbursement of this kind of expenditures.

Your documents should be sent to us via registered mail, or, if necessary, by courier. Please keep a copy of the originals for your records.

We will need your complete banking information:

1. your name,

2. address,

3. account (in IBAN format or other)

4. your bank's details (name, branch address, SWIFT/BIC code, and, if required, a correspondent account in intermediary bank).

We recommend you to ask your bank explicitly to provide written instructions with exact information for international incoming payments to your account.

Please, also include in your covering letter the listing of the individual items with their costs and the total amount, accompanied by the signed statement that you have not received the payments from any other sources to cover the claimed expenses.

In case you need an invitation letter for the visa, please use the request form in your menu at the congress website: "Invitation letter form".

 

All technical questions regarding grant payments should be forwarded to

" This e-mail address is being protected from spambots. You need JavaScript enabled to view it "

 

Congratulations once again on the approval of your grant!

 

Address to send your registered mail:

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Ms. Delia Popovici

METAMORPHOSE Virtual Institute AISBL

Department of Radio Science and Engineering

Aalto University School of Electrical Engineering

P.O. Box 13000

FI-00076 AALTO

FINLAND

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Address to send your mail by courier (if preferred):

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Ms. Delia Popovici

METAMORPHOSE Virtual Institute AISBL

Department of Radio Science and Engineering

Aalto University School of Electrical Engineering

Otakaari 5A

Espoo 02015

FINLAND

Tel.: +358-9-470-225005

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